August 16 - September 15, 2021

Coordinator - COVID 19

Santa Rosa-CA

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Job Summary

Under the general direction of the Assistant Superintendent, Human Resources, this position has primary responsibility for the development and maintenance of a comprehensive COVID-19 response plan for all District sites, students and employees. This includes facilitating the coordination of any COVID-19 -related plans with other plans such as the District’s Safe Schools Program, Emergency Preparedness Management (including active shooter drills, earthquake and fire preparedness and crisis management) and the district's Injury Illness and Prevention Program (IIPP).

Title: COVID-19 Coordinator (this is a one-year position)

Department: Human Resources FLSA Classification: Exempt; considered

Essential Staff/Disaster Service Worker during any emergency or crisis

Bargaining Unit: None Work Year: 12 Month

Reports to: Assistant Superintendent of Human Resources

Board Approval Date: Pending 7/22/20 Board Approval

Salary Grade: Scheduled Management Salary Schedule (Range 39) $106,567 - $117,379

Primary Function:

Under the general direction of the Assistant Superintendent, Human Resources, this position
has primary responsibility for the development and maintenance of a comprehensive COVID-19
response plan for all District sites, students and employees. This includes facilitating the
coordination of any COVID-19 -related plans with other plans such as the District’s Safe Schools
Program, Emergency Preparedness Management (including active shooter drills, earthquake
and fire preparedness and crisis management) and the district's Injury Illness and Prevention
Program (IIPP).

The COVID-19 19 Coordinator will ensure consistent messaging district-wide including
all communications, notifications, processes, procedures, and guidelines pertaining to the safety
of the staff, students, and visitors. Provides direction and develops systems and practices to
disseminate information directly to the staff via email, memo or other direct means of
communication while adhering to all applicable confidentiality requirements.

The position is to also identify and control, to the maximum extent possible, the risk of loss,
damage or injury to people, property and revenue, by identifying the sources of COVID-19
related risk, evaluating risk probability and magnitude, and recommending policies, procedures
and practices to mitigate risk and liability.

Essential Job Functions include, but are not limited to the following:

1. Manages the creation, changes and oversight for the Safe Schools Program as a result
of COVID-19. This includes assisting school sites with the development and upkeep of
their School Site Safety Plans to include active shooter training, earthquake and fire
preparedness and crisis management during COVID-19.
2. Creates, manages and revises the District’s master emergency plan to include COVID-19
related items. This includes all procedures related to emergency preparedness plans,
establishment of operations centers and District trainings as a result of, and during,
COVID-19.
3. Coordinates with city, county, state and federal resources, in the areas of COVID-19-
related health and public safety. Maintains effective communication and relationships
2 with local law enforcement and local fire departments.
4. Conducts regular inspections of school sites and District offices for ensuring
emergency supplies, and to perform threat assessments, safety checks and
assessment of any other hazardous conditions as a result of COVID-19. Provides
feedback to Site Administrator or Department/Building Administrator.
5. Coordinates communications and partnerships with local emergency preparedness
organizations and first responders to plan crisis management and emergency
preparedness plans during COVID-19.
6. Updates, coordinates and monitors the district's Injury Illness and Prevention Program
(IIPP).
7. Creates and communicates COVID-19 related risk management programs, policies,
procedures to District employees, and the community.
8. Overall responsibility for ADA (Americans with Disabilities) assessment, monitoring and
compliance throughout the District pertaining to COVID-19. Interact with various
departments to respond to inquiries, changes in Federal/State laws and complaints.
9. Makes site inspections where COVID-19 related complaints/problems (Including
Grievances and Williams complaints) have been submitted. Drafts responses to
complaints and performs follow up visits.
10. Assists in analysis of all claims and litigation relating to COVID-19 related workers'
compensation and related claims for property and liability.
11. Create and coordinate training for staff on matters concerning COVID-19 related
practices and procedures.
12. Prepares and maintains manuals, procedures, reports, and files related to COVID-19.
13. Prepares and issues COVID-19 related reports to district administration and county,
state, and federal agencies as required.
14. Assists in ensuring compliance with various local, state, and/or federal regulations
regarding COVID-19 management functions.
15.Provides any information necessary to the County Public Health Department for them to
conduct testing and contact tracing per their protocols.
16.Communicates with appropriate staff when a student and/or staff member is cleared to
return to work after being exposed to COVID-19.
17.Coordinates District and site distribution, monitoring and collection of posted Cleaning
Sign-off Forms at the completion of each cleaning.
18.Coordinates the monitoring and updating of each site’s completed HVAC filter change
completion.
19.Works with Director of Purchasing about communicating to staff plans and procedures for
maintaining stock of PPE.
20. Performs other related duties as assigned.

MINIMUM QUALIFICATIONS

Education and Experience
1. Bachelor degree required, preferably in public health and or business administration;
2. Possession of an Associate Risk Management (ARM) Certificate is highly desirable;
3. Bilingual, biliterate, and bicultural preferred; and
4. Possession of a valid California Driver’s License and reliable transportation to travel to
District sites.

SKILLS, KNOWLEDGE AND ABILITIES:

1. Knowledge of risk management principles, particularly as they apply to natural and
manufactured crisis, and/or pandemics.
2. Knowledge of district policies, procedures, Memorandums of Understanding
3 (MOUs) and collective bargaining contracts relating to risk management issues,
specifically pandemic -related issues.
3. Knowledge of COVID-19 guidelines issued by the Centers for Disease Control and
Prevention (“CDC”), California Department of Public Health (“CDPH”), and the California
Department of Education
4. Knowledge of Federal, state, county safety program set up and administration for a
California school district.
5. Knowledge of Americans with Disabilities (ADA) laws and compliance/knowledge of
Workers Compensation.
6. Knowledge and skill in use of computers and assorted software programs used for
statistical data, word processing and database management.
7. Ability to analyze and interpret loss data, program costs, and prepare accurate and
complete reports.
8. Ability to read, learn, interpret and apply complex federal, state, and district regulations
9. Ability to communicate effectively both verbally and in writing with all levels of district
staff and the community.
10. Ability to work independently, with minimum direction, and make decisions within the
framework of established guidelines.
11. Ability to work effectively with all levels of district staff, vendors, outside
contractors/consultants, and the community.
12. Ability to analyze and resolve problems situations with tact and diplomacy and take
effective courses of action.
13. Ability to establish and maintain records and maintain confidentiality of privileged
information obtained in the course of work.
14. Ability to maintain consistent, punctual and regular attendance.

Working Conditions

Indoor office and outdoor environments, moderate noise, continuous contact with staff
and frequent interruptions. Will need to travel to various school sites and meeting
venues. Need to wear and use PPE equipment.

Physical Abilities

Inspect documents and other written materials with fine print. Communicate to exchange
information in person, in small groups, and/or on the telephone. Move about the facilities to
conduct work including, walking, standing, remaining seated, reaching with arms and
hands, climbing ladders, lifting and moving small items (up to 50 pounds) stooping,
kneeling, crouching, and remaining in a stationary position for long periods of time. Operate
office equipment requiring repetitive hand movement and fine coordination.

Requirements / Qualifications
1. Bachelor degree required, preferably in public health and or business administration; 2. Possession of an Associate Risk Management (ARM) Certificate is highly desirable; 3. Bilingual, biliterate, and bicultural preferred; and 4. Possession of a valid California Driver’s License and reliable transportation to travel to
District sites.

Must complete Mandated Reporter within the first 6 weeks of employment.

Letter of Introduction (Letter of interest/ introduction. )
Letter(s) of Recommendation (3 current letters, dated within the last two years of which 1 must be from immediate supervisor.)
Resume

Comments and Other Information

**Must complete Mandated Reporter within the first 6 weeks of employment. When you apply for this position, you will receive an email attachment with the details of this training.
****applications must be fully completed in order to be considered.

The Santa Rosa City Schools District prohibits, at any district school or school activity, discrimination, harassment, including sexual harassment, intimidation, and bullying, based on actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy, parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics. This shall apply when applicable, to interns, volunteers, and job applicants. For questions, concerns or complaints, please contact District Equity and Title IX Compliance Officer: Stacy Spector, Assistant Superintendent Human Resources; 211 Ridgway Avenue, Santa Rosa, CA 95401; (707) 890-3800 Ext. 80602; [email protected]  
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